Registrar Functions

Hampton U Online student academic records are maintained by the Hampton University Office of the Registrar. The Registrar strives to provide prompt and accurate services to our students and other relevant parties. The Registrar is responsible for registration, class scheduling, student records maintenance and a variety of additional services for all Hampton U Online students.

Services Offered at the Registrar's Office

  • Registration for Courses
  • Verification of Enrollment
  • Preparation of Scheduling Guide
  • Recording of Grades
  • Transfer Credits Recorded
  • Graduation Clearance
  • Preparation of Graduation Communiqué
  • Veteran Affairs Processing (VA)
  • Reviewing degree audits
  • Mailing of Grade Reports
  • Preparation for commencement
  • Listing of courses for each term
  • Ordering of diplomas for candidates

Registration

Students must be properly admitted to study in Hampton U Online in order to register for classes. students may take courses if special permission is granted. The student must also pay all applicable tuition and fees. No registration has official standing until fully validated.

Student must complete certain registration functions through the HUNet Online Registration System.

Student accounts on HUNet are established once you are accepted to the University. Your user ID is your Hampton University Identification Number (HUID) and your password is a computer generated 6 digit Personal Identification Number (PIN) assigned to you by the University and through your advisor.

For HU Online students, your HUID is emailed to your personal email account; in addition, your PIN is emailed separately to your personal email account.

Since passwords expire every 90 days you are encouraged to use your HUNet account regularly to avoid losing access to your account during security audits.

HUNet allows you to:

  • Register for classes;
  • Change your personal PIN;
  • Check your class schedule;
  • Check your financial aid status;
  • Accept your financial aid award;
  • Check your student bill;
  • Check your grades;
  • Check holds;
  • View your transcript;
  • Order your official transcript;
  • Pay bills online.

Additional Registration Information

  • Program planning is the responsibility of the individual student. Each regular degree seeking student, whether part-time or full-time, has a faculty advisor assigned to assist him or her in planning a program and sequence of courses. Each academic department prepares materials to assist students in program planning and keeping requirements of the major field of study up to date and coordinated with current professional certification, licensing, and other requirements. Each student should review his or her own personal degree plan before each early registration period and be prepared for the pre-registration conference with his or her academic advisor.
  • Changes in Registration. After an initial registration for a group of courses is fully validated, a student may make adjustments in courses, sections, or grading status, if approved by faculty advisor or major department chairperson.
  • The period in which courses may be added and grading status changed ends approximately one week after the start of classes for each semester. The Official Academic Calendar contains the current dates. No schedule changes may be made after this period ends.
  • The date for last day to drop a course and have that course removed from your record is listed in the official Academic Calendar.
  • The period in which a student may withdraw from a course with a grade of WP (Withdrew Passing) or WF (Withdrew Failing) ends the week prior to the end of each session. The Official Academic Calendar contains the current dates. No courses may be withdrawn after this period ends.

*Hampton U Online strictly enforces all registration deadlines. Students must be sure to accurately enter their courses or make necessary course changes by the posted registration deadlines.

Enrollment

If you need certification of enrollment for your lender, insurance company, etc., print out and complete the Verification Request Form. Please fax or mail the completed Verification Request Form to the Registrar at the address below.

If you have a form to be completed by the Registrar, please fax or mail a copy to:

Ms. Kisha Thompson
University College
Hampton University
PO Box 6162
Hampton, VA 23668
Fax: (757) 728-4175

To aid in processing your request, please include the following information:

  • Name as it appears on your Hampton record
  • Your HUID Number
  • Date of Birth
  • Dates of Attendance
  • Address/fax number to which you want the certification sent
  • The student must sign the request (computer generated signatures are not acceptable.)
  • If this information is being provided for dependent insurance coverage, the name, social security number or policy number of the employee should also be provided.

Graduation

Accumulating credits or attending school for a certain period of time does not automatically entitle you to a diploma. To graduate you must satisfy all the University, college, and major requirements that were in effect at the time of your most recent admission, or readmission, as a degree candidate to the University.

It is your responsibility to notify the University of your intent to graduate. This should be done by completing an Application for Graduation form in HUNet by the published deadline, the spring semester prior to the semester of intended graduation.

Important Graduation Deadlines and Fees

Deadlines and Fees May 2012 August 2012 December 2012
Update Deadlines February 14, 2012 June 17, 2012 October 7, 2012
CRT Registration February 14, 2012 June 17, 2012 October 7, 2012
CRT Registration Cost $430.00 TBD TBD
Substitution/Waivers, Change of Grades March 19, 2012 July 18, 2012 November 26, 2012
Transfer Credit April 23, 2012 August 20, 2012 December 17, 2012

Graduation Applications and Forms

Please note:

  • You must log in to HUNet.
  • You must complete the application in its entirety for it to be processed.
  • Undergraduates must have completed 70 or more earned hours. If you have not satisfied this, you will not be able to apply.
  • You may NOT use initials for the diploma name.
  • Your address must be current to process.
  • If you do not select submit, your information will not be saved. Graduation Tips

Below are a few tips that we think will aid students in their preparation for graduation:

  • Be sure to check your name as it appears in the system. This is how it will be on your diploma. Remember, there is a $ 75.00 charge to have a name change on your diploma.
  • Verify your permanent grade/billing address. This is where your diploma will be mailed.
  • Remember that temporary grades (I) an incomplete takes time to be changed to permanent grades. Take care of these well before graduation.
  • If you are taking a correspondence course to fulfill your last requirements: Let the instructor know, that you plan to graduate at the end of the semester.
  • Make sure all work is completed 4 weeks prior to Commencement Day.
  • Your graduation will depend on the early arrival of your grade at the Registrar's Office.
  • Check your degree candidacy. It is correct?
  • Your academic department will determine whether you have met all major requirements (Undergraduate students only).
  • A student's name will not appear in the Commencement Program whose application for graduation does not reach the Office of the Registrar by the priority deadline.

Diploma Reorder

If you wish to order a duplicate diploma, you need to make the request in writing. It needs to have your name as it was when you attended Hampton University, date graduated, degree and major, address to have diploma mailed to, phone number, and signature. The cost of a duplicate diploma is $75.00. Please mail the request along with a money order or cashier's check (personal checks will be returned) to: Hampton University, Office of the Registrar, Hampton, VA 23668. It will take approximately 6-8 weeks to receive.

Contact us

For questions for the Office of the Registrar, Hampton U Online students can contact:

Ms. Kisha Thompson, Admissions/Student Support Liason
Hampton University Online
Hampton University
PO Box 6162
Hampton, VA 23668
Phone: (757) 728-6082
Fax: (757) 728-4175